Planning for journaling and designing it into your statement of work will be partly driven bycorporate and regulatory demands that you must be aware of and familiar with. Journaling is the ability to record all communications, including email communications, in an organization for use in the organization’s email retention or archival strategy. Archiving refers toreducing the strain of storing data by backing up the data, removing it from its native environment, and storing it elsewhere.
Journaling allows for the auditing of all mail sent to and received by a group of users as required by several different regulations and serves as a key tool in the email retention or archivalstrategy you are designing. It is also a good tool for ensuring compliance even if not specificallyrequired by a specific regulation since terms and requirements of the regulation may force you touse journaling as a way to comply.
Journaling is also a useful tool to organizations for conducting internal policies or audits.Messages journaled by Exchange Server 2007 can be stored in an Exchange database, Share-Point site, or can be sent to any external SMTP address used by third-party journaling companies.
Premium journaling, new to Exchange Server 2007, allows the targeting of journaling rules byspecifying Simple Mail Transfer Protocol (SMTP) addresses that belong to mailboxes, contacts,or distribution lists that you want to journal in your organization. When you specify a targetrecipient or sender on a journal rule, you target specific recipients or senders for journaling.
These recipients or senders may be subject to the regulatory requirements that were describedearlier in this topic. Alternatively, they may be involved in legal proceedings where email messagesor other communications are collected as evidence. If you target specific recipients, senders,or groups of recipients or senders, you can easily configure a journaling environment that matchesyour organization’s processes and regulatory and legal requirements.
Premium journaling requires Exchange Server 2007 Enterprise Edition CALs.
Standard journaling is basically the same as journaling in Exchange Server 2003. It enables journalingon a per-mailbox store basis. When a mailbox database has standard journaling enabled,all the messages that are sent to or from mailboxes in a mailbox database are sent to the specifiedjournaling mailbox.
If you have only Exchange Standard CALs for the mailboxes that you want to journal, you mustuse standard journaling.